Guide to Patron Policies
Click on the headings below to be linked to a specific area of the patron policy.

Library Hours

Closings

Services

Evergreen Indiana
Circulation Policies

Reconsideration of Materials

Computer Use
Internet Use

Patron Behavior Community Service Community Service Gifts Test Proctoring
Fees and Guidelines
Library Materials
Selection of Materials

Patron Policy Updated November 2008

 

LIBRARY HOURS

LIBRARY HOURS

Kendallville:                Monday -Thursday 9:00 a.m. - 8:00 p.m.
                                    Friday 9:00 a.m. - 6:00 p.m.
                                    Saturday 9:00 a.m. - 3:00 p.m.
                                    Sunday - Closed

Limberlost:                 Monday 9:00 a.m. to 8:00 p.m.
                                    Tuesday - Friday 9:00 a.m. to 5:30 p.m.
                                    Saturday          9:00 a.m. to 3:00 p.m.
                                    Sunday - Closed

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CLOSINGS


HOLIDAY SCHEDULE

The library will be closed on the following holidays:

New Year's Day (January 1)
President's Day
Labor Day
Good Friday                                                              
Veteran's Day
Thanksgiving Day
Christmas Eve (December 24)
Christmas Day (December 25)
Memorial Day                                    
Independence Day

The Library close early on the following holidays:

            Thanksgiving Eve - closed at 4:00 p.m.
            New Year's Eve - closed at 4:00 p.m.

 

Emergency Closing

The libraries will close for all declared snow emergencies (level1, 2, 3). The libraries may close for other emergencies with the consent of the library director or the Board president. These closings will be announced at weatherclosings.com, local TV stations (WANE, WPTA and WISE) and local radio station WAWK (1140 AM).

 

Terrorist Attack

In the case of a terrorist attack within Noble County or any of the adjacent counties (DeKalb, LaGrange, Allen, Whitley, Elkhart, Kosciusko, and Steuben) the library will close and staff will be sent home.

 

Program Cancellations

All library programs will be cancelled if the East Noble School Corporation cancels school because of weather conditions. If ENSC classes are delayed due to weather conditions, all morning programs are cancelled.

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SERVICES

 

MEETING ROOMS


The Kendallville Public Library Board of Trustees recognizes the need for public meeting rooms and invites groups to utilize the library’s facilities subject to the following conditions.

A.
Rooms will be available for civic, educational, and cultural uses without charge unless the user charges a fee or the rooms are used for monetary gain. For use for monetary gain, a $25 usage charge per meeting shall be made for local users and a $50 usage charge per meeting for ventures originating out of the tax area. “Monetary gain” refers to educational uses by profit-making organizations.
B.
Rooms may be made available for serious small group study or tutoring sessions at the discretion of the library staff.
C.
Meetings of 2-120 people at Kendallville and 2-50 at Limberlost can be accommodated.
D.
Library sponsored programs will have first priority in scheduling; civic, educational and cultural meetings have second priority and meetings for monetary gain have third priority.
E.
Reservations for meeting rooms can be made in person or by telephone during regular library hours. Reservations must include the name of the organization, time and date desired, number of persons expected, and the name and telephone number of the person scheduling the meeting.
F.
Meetings can be scheduled, Monday through Saturday, during a calendar year. After October 1 of each year, meetings for the following calendar year can be scheduled.
G.
The library board reserves the right to control the time, manner, and place of all meetings.
H.
Smoking is not permitted in any area of the library or on library property.
I.
Library audiovisual equipment, coffee pot, podium, blackboard, etc., should be scheduled when room reservations are made.
J.
It is the responsibility of the person scheduling the meeting to inform the library of meeting cancellations. Patrons are asked to  give as much notice as possible when meetings are cancelled, so other organizations can use the room.
K.
Chair and table arrangements are the responsibility of the group arranging the meeting. Someone from the group should arrive in time to arrange chairs and tables as desired. Rooms must be left in a neat and orderly condition. If chairs and tables are taken from another room, they are to be returned to that room. Organizations holding meetings are responsible for damages to rooms.
L.
Light refreshments or packaged meals may be served in the rooms.
M.
Neither the name nor the address of the Kendallville Public Library may be used as the official address or headquarters of an organization.
N.
The fact that a group is permitted to meet at the library does not constitute an endorsement of its policy or beliefs.
O.
The library director is authorized to deny permission to use library rooms to any group that violates these regulations. The library director will decide any questions of interpretation.


COMMUNITY BULLETIN BOARD

The Kendallville Public Library community bulletin board is only for those items from non-profit organizations or educational institutions. Postings not meeting these guidelines will be removed from the board. Please have items approved at the circulation desk before posting it on the board. Questionable items will be referred to the director for a determination. The decision of the director is final.

DISPLAY/EXHIBIT CASE POLICY

The Kendallville and Limberlost Public Libraries provide display and exhibit areas at no charge on a reserved basis to governmental agencies, not-for-profit organizations, local businesses, schools and universities, and to groups and individuals engaged in educational, civic, cultural, intellectual, and charitable activities. The library reserves the right to limit the content, size, number of items, schedule of any display, and the frequency with which the individual, group, or organization shall sponsor a display. The library has first priority for all display and exhibit areas for library purposes. A statement of sponsorship of the display shall be included in all displays. All display and exhibits are available for viewing by the public during regular library hours. Permitting the use of library display and exhibit areas does not constitute an endorsement by the library of policies or beliefs presented in the display or exhibit. Materials and services may not be offered for sale. The library reserves the right to cancel any exhibit should conditions or situations warrant such action. The library assumes no responsibility for loss or damage to display and exhibit materials and all items are display at the owner's risk. The library will not provide storage for the property of individuals or groups displaying items in the library.

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LIBRARY MATERIALS/SELECTION OF MATERIALS

ACCESS TO MATERIALS

The Kendallville Public Library and Limberlost Public Library do not restrict access to any materials in the collection on the basis of color, religion, national origin, socio-economic status, sex, or place of residence. Free access to the library is essential to full public library service to the whole community.

The library employees must not be expected to act in loco parentis by parents who wish to limit the reading material of their own minor children. Parents who wish to limit their own children's reading materials should accompany the children to the library to supervise the borrowing process, not rely on the library staff for such supervision.

Selection of Materials

The Kendallville Public Library will select materials, services, and programs that satisfy library users’ needs as individuals and as members of groups with concern given for all ages, backgrounds, interests, abilities and levels of education. The library must consider not only the present needs of the community but must anticipate the future needs in order to give timely service. It is vitally important that every patron today have ready and free access to the world of ideas, information and creative experience.

The Kendallville Public Library selects, makes available, and promotes the use of library materials, whatever the format, which:
   1.
Meet the information needs of the community;
   2.
Meet the recreational needs of the community;
   3.
Supplement formal and informal study;
   4.
Reflect a variety of opinions on a subject;
   5.
Support business, cultural, recreational and civic activities in the community;
   6.
Stimulate self-understanding and growth;
   7.
Enhance job-related knowledge and skills; and
   8.
Increase knowledge of and participation in the affairs of the community, the country and the world.

Authority and Responsibility for Materials Selection

The authority and responsibility for the selection of library materials is delegated to the library director and, under his or her direction, to library employees who are qualified for this activity by reason of education, training and experience. The advice of specialists in the community is requested in fields in which staff members do not have sufficient expertise. Suggestions from patrons are welcome and are given serious consideration within the general criteria. Final decision for purchase rests with the library.

Selection Criteria In selecting materials for the collection, the library does not promote any particular belief or view but offers a forum where individuals can examine different sides of issues and make their own decisions. Criteria for selection of library materials include the following:
   1.
Present and potential relevance to community needs;
   2.
Timeliness and permanence of the material;
   3.
Quality of writing, design, illustration or production;
   4.
Reputation of the publisher or producer, authority and significance of the author, composer,       filmmaker etc.;
   5.
Scope and accuracy of content of material;
   6.
Potential and/or known demand for or interest in the material;
   7.
Relative importance in comparison with existing materials in the collection on the same   subject;
   8.
Suitability of subject, style and level for intended audience;
   9.
Attention of critics, reviewers, staff members, and/or the public;
   10.
Suitability of physical format for library use;
   11.
Availability and accessibility of the same materials in the local geographic area; and
   12.
Price and/or budget availability;

Selection Tools Selection of materials is done from book reviews in professional and popular journals and magazines, subject bibliographies, annual lists of recommended titles, publishers’ catalogs, customer requests and salesmen for specific materials.

Maintaining the Collection An up-to-date, attractive and useful collection is maintained by retaining or replacing essential materials, and removing, on a systematic and continuous basis, those works that are outdated, irreparably damaged, of little historical significance or no longer in demand. Available space may also be a consideration.

Local History The library, through its local history collection, preserves books and source materials which document the history of Kendallville, Rome City and Noble County. Local history material may be acquired even though it does not meet other selection criteria.

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BAD CHECKS

Patrons writing checks for lost/damaged items or fines will be required to show a driver’s license. The driver’s license number is to be written on the check. There will be a $25 fee charged for any returned checks. When a check is returned to the library for insufficient funds, a letter will be sent giving the patron 10 days to make restitution. After 10 days, the case will be turned over to the prosecutor.
Once a patron has written a bad check to the library no further checks will be accepted. The patron must pay all charges in cash or cashier’s check.

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RECONSIDERATION OF MATERIALS

Reconsideration Procedures

 The choice of library materials by users is an individual matter.  Responsibility for the reading or viewing of materials by children and adolescents rests with their parents or legal guardians.  While a person may reject materials for himself or herself and for his or her children, he or she cannot exercise censorship to restrict access to the materials by others.

 The library will review the selection of a specific item upon request of a member of the community.  If the patron wishes to have the material formally reconsidered with respect to its place and purpose in the collection, the staff member should:

1.      Provide a copy of the Selection Policy.

2.      Provide a copy of the Reconsideration Procedures

3.      Provide a copy of the Citizen’s Request for Reconsideration.

 The completed Request for Reconsideration will be sent to the Collection Development committee for review.  After review, a written recommendation will be prepared for library director and a copy will be sent to the patron making the request for reconsideration.  After receipt of the recommendation, the patron may appeal the recommendation to the Library Board of Trustees.

 After receiving the request for appeal, the Board of Trustees may hold a public hearing inviting input from the community as to the disposition of the material in question.  The Board will make a decision on the reconsideration of the material based on information gathered at the public hearing (if held) and the recommendation of the Collection Development Committee.

 The results of this review will be made available to the public and a response will be sent to the patron who initiated the request.

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LIBRARY COMPUTER/INTERNET USE

The public computers at the Kendallville Public Library are available for patrons of all ages. They are provided to allow patrons access to a wider variety of resources than is available on site; to provide access to the library's catalog; and to allow patrons to use computers for word-processing, entertainment, literacy and education.

        1. Use of the computers to access the Internet at the library is a privilege which requires users to be civil, courteous and lawful. The privilege may be revoked by library            
        employees for abusive or disruptive behavior. Such behavior includes, but is not limited to, disrupting the computer system, posting illegal information, and accessing,
        transmitting, uploading, downloading, or distributing materials or language that is pornographic, obscene, abusive, sexually explicit, or harmful to minors. Users are solely
        responsible for damages or fines resulting from law violations. 

2.  A valid Kendallville Public Library card and pin number are required to use the library’s public computers.  A guest pass will be issued to patrons not meeting the requirements for a Kendallville library card.  A photo ID (driver’s license) must be provided before a guest pass is issued.  Each guest pass is for a one time use only.

3. The library reserves the right to review and delete any files on the hard drives or on public access devices. Patrons may not store any files on the library's computers, but should use their own storage device. No software may be installed on any library computer except by the system administrator.

4. The library provides information and services for the use of its patrons. Any unauthorized use is expressly forbidden. Users must respect all copyright and licensing agreements.

5. The library does not guarantee that the computers will be available when the library is open. Any computer and computer system is subject to down time and the library shall not be liable for any direct or indirect, incidental or consequential damages (including the loss of data or profits) sustained or incurred in connection with the use, operations, or inability to use the system.

6. Library employees will make reasonable efforts to assist patrons in their use of the public computers and the library catalog. It is the patron's responsibility to learn the programs they wish to use.

7. Library employees and Board of Trustees shall not be responsible for any patron's use, or inability to use, the public access computers located at the library. Any user who uses a public access computer agrees to abide by all library computer use policies, guidelines, and procedures, and releases the library employees and Board from any and all claims which may arise from their use of said computers.

8. Library employees cannot control links and sites that often change rapidly and may be unpredictable. Kendallville Public Library has implemented filtering software on its computers to protect against visual depictions of obscenity, child pornography, and materials harmful to minors.

9. Authorized library employees may disable the filtering software, during use by an adult, to enable access to sources for bona fide research or other lawful purpose that conforms to Kendallville Public Library’s criteria for acceptable use. Filtering software will immediately be reactivated when the patron is finished viewing the site. Insufficient staffing resources may make it impossible for this service to be offered at times.

10. Users should be aware that the Internet is not a secure medium and that third parties may be able to obtain information regarding users' activities. However, the library will not release information on the use of specific Internet resources accessed by members of the public expect as required by law or necessary for the proper operations of the library.

11. Food and drink are not allowed in the computer lab and caution is to be observed when using the library's laptop computers. Costs to replace or repair damage to a computer or keyboard through the users’ carelessness with food and drink will be the responsibility of the user.

Violations of these rules may result in loss of access to library computers and may lead to legal action.

Authorized library staff members may disable the filtering software during use by an adult to enable access to sources for bona fide research or other lawful purpose that conforms to Kendallville Public Library’s criteria for acceptable use. Filtering software will immediately be reactivated when the patron is finished viewing the site. Insufficient staffing resources may make it impossible for this service to be offered at times.


COMPUTER LOG SHEETS

Electronic logs of computer use are kept for library statistical purposes only. These will be maintained for two months. At the end of that time they will be deleted from the computer.


Laptop Computers

Laptop computers may be checked out at the Kendallville Library by Kendallville Public Library patrons age 13 or older. Laptops are only checked out to those with a current Kendallville library card in good standing. Laptops are to be used only within the library and may be checked out for 1 hour.

 

 Access by Minors

Parents or legal guardians must assume responsibility for deciding which library resources are appropriate for their own children. Parents or legal guardians should guide their children in use of the Internet and inform them about materials they should not use. While the library affirms and acknowledges the rights and responsibilities of parents and guardians to monitor and determine their children’ access to library materials and resource, including those available though the Internet, the library has taken certain measures designed to assist in the safe and effective use of these resources by all minors.
   

The Library has installed filtering software, as required by the Children’s Internet Protection Act, in an attempt to keep inappropriate materials from minors. However, no filtering blocking technology exists that blocks access only to speech that is obscene, child pornography or harmful to minors. And no filtering technology protects children from all objectionable materials.
   

For safety and security of minors using the Internet, the library urges minors to keep in mind the following safety guidelines:
    1)
Never give out identifying information such as home address, school name, or telephone number.
    2)
Let parents or guardians decide whether personal information such as age, marital status, or financial information should be revealed.
    3)
Never arrange a face-to-face meeting with someone via the computer without parent or guardian approval
    4)
Never respond to messages that are suggestive, obscene, threatening, or make one uncomfortable.


Minors and all other library users are hereby advised that use of the library’s computers for hacking or any other unlawful activity is strictly prohibited.

If a minor requests access to a site that is blocked by our filtering software for research purpose, a library employee may allow access to the site only after they have viewed the site (out of view of the minor) and determined that it does not contain unacceptable materials. An employee or the minor’s parent or guardian will remain with the minor while the unblocked site is being viewed and the filtering software will immediately be reactivated when they are finished viewing the site. Insufficient staffing resources may make it impossible for this service to be offered at times.

Violations of these rules may result in loss of access and may lead to legal action.

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PATRON BEHAVIOR

Patron use of the library is governed by the Kendallville Public Library Patron Policy. Copies of this policy are available at all circulation and reference desks as well as on the library's website.

To allow all patrons of the Kendallville Public Library to use its facilities to the fullest extent during regularly scheduled hours, the Board of Trustees has adopted the following rules and regulations:

PATRONS SHALL:
1)         Engage in activities associated with the use of a public library: patrons not reading, studying, or using library equipment or materials may be required to leave the building.
2)         Respect the rights of other patrons: patrons shall not harass or annoy others through noisy or boisterous activities, by staring at another person with the intent to annoy that person, by following another person about the building with the intent to annoy that person, by playing audio equipment so that others can hear it, by singing or talking loudly to others or in monologues, by using vulgar or abusive language, or by behaving in a manner which can be reasonably expected to disturb others. Patrons whose bodily hygiene is offensive so as to constitute a nuisance to other patrons may be required to leave the building.
3)         Properly check out all library materials or equipment with a valid library card: the library reserves the right, based on probable cause (activation of security system), to inspect backpacks, bags, etc., to ensure that materials have been properly checked out, and no thefts have occurred.
4)         Wear a shirt, pants and shoes when entering the building.
5)         Limit the consumption of food and beverages: food and beverages can be consumed in the front lobby areas or refreshments associated with a meeting in a meeting room at both KPL and LPL. Food and beverages can also be consumed in the cafe or teen department at KPL.
6)         Respect library materials, equipment, furniture, or structures: defacing or marring library property may result in denial of privileges.

PATRONS SHALL NOT:
1)         Smoke in the building or on library property.
2)         Be under the influence of alcohol or drugs.
3)         Engage in any illegal activity while in the library building or on library property.
4)         Bring unauthorized pets or animals into the library.
5)         Bring weapons or facsimiles of weapons on library property. Exceptions are only for law enforcement officials.

Any patron not abiding by these or other rules and regulations of the library may be required to leave the library property. Library employees shall have the right to contact the Kendallville Police Dept., Rome City town marshal, Noble County Sheriff’s Dept., if deemed necessary.

Any patron who violates the rules and regulations set by the library Board may be denied the privilege of access to the library by the library's Board of Trustees, on the recommendation of the library director, for a determinate period not to exceed six months for a first offense, one year for a second offense, and indefinitely on the third offense. However, at its discretion, the Board may deny access for a longer period on the first or second offense, if the offense is particularly egregious. The library director, in consultation with the president of the Board of Trustees, may deny the privilege of access to the library forthwith until the full library Board can consider the matter. A patron whose privileges have been denied may have the decision reviewed by the Board of Trustees.

Cell Phones
Patrons are asked to turn their cell phones to vibrate or off while they are in the library. Those who must use a cell phone are asked to go to the lobby or outside to carry on conversations.

Food and Drink
Food and drink in the Kendallville Public Library will be limited to the snack area and the front porch (weather permitting) and seating areas within the library.  All drinks must be capped.  Food in the seating areas is limited to snacks.  No food or drinks are allowed amongst the book shelves or when working on or near a computer.  Food and drink will also be allowed in the children's program room and meeting rooms as part of a program or meeting. 

Food and drink at the Limberlost Public Library is limited to the program room.

East Porch-Kendallville
The porch is available for patrons to be able to sit, read and relax. Food and drink are allowed on the porch, weather permitting. Unattended children (less than ten years of age) are not allowed on the porch at any time. Laptops are not to be taken out on the porch. Doors to the porch are not exits and allow access to the porch only. Patrons must come back into the building. Skateboards and bicycles are not allowed on the porch at any time. Access to the porch is controlled and doors will be unlocked when the weather allows.


 

PATRON POLICY FOR YOUNG CHILDREN

In all situations the adult caregivers who have transported minor children onto the library premises or who have otherwise directed or allowed minor children onto the library premises shall be solely responsible for the care and safety of such children at all times such children are on the library property.

The library is not responsible for the care and safety of minor children traveling to and from the library. Out of concern for the safety and security of children using the library, the Kendallville Public Library and the Limberlost Public Library have implemented the following rules:

Ø
Children less than six years of age must have a parent or adult caregiver stay in the children’s department with them. Parents may not leave their young children unattended in the children’s department while using other areas of the library.

Ø
Children ages six to ten years of age may use the library unattended as long as they are engaged in activities associated with the use of a public library. Adult caregivers are encouraged not to leave children ages six to ten more than an hour unattended, as their attention spans are limited and they may become bored or disruptive after extended periods of time.

Those responsible for these children should know:

            A child, who is disruptive, becomes a nuisance or is not reading, studying, using library equipment or playing quietly, may be asked to leave the library. If necessary, library employees may contact the police department to report cases of unattended children. Employees will contact the police department to report cases of unattended children in the library for more than 2 hours or unattended at closing time.

The library does not take the place of the parent, act as caregiver, nor assume responsibility for unattended children. Parents are encouraged to talk to the children’s librarian if they have questions or want additional information regarding these policies

 

GUIDELINES FOR PATRON PROBLEMS

In general, patron problems will usually fall into two broad categories: non-threatening patron problems and threatening patron problems. Because each situation will be different, employees should use the following suggestions as guidelines only.

Non-threatening Patron Problems
Non-threatening patron problems may include the following:
    a)
loitering
    b)
obstruction of free passage
    c)
loud talking/socializing
    d)
verbal abuse/ swearing
    e)
staring at or following another patron with intent to annoy
    f)
sleeping, etc.

Handling non-threatening situations

Step 1) Warn the patron, with a request to behave in an appropriate manner.

Step 2) Ask a second time, with notice that they will be asked to leave if the inappropriate behavior continues.

Step 3) Ask the patron to leave.

Step 4) If the patron will not leave at this point, employees may contact the Kendallville Police Dept, the Rome City town marshal, or the Noble County Sheriff’s Dept. for assistance. Employees must complete an incident report at this point..

When handling any non- threatening patron problems, employees should feel free to ask another employee for assistance when approaching the patron causing the problem.

Employees may go immediately to step 3 if the disturbance warrants that action.  Only in an extreme case should employees go immediately to step 4.

 

Threatening Patron Problems
Threatening patron problems may include the following
    a)
fighting
    b)
public intoxication (or other drug related problems)
    c)
theft of library property, vandalism, etc.

Handling threatening situations

Step 1) When handling threatening patron problems, employees should contact another employee, before approaching the patron.

Step 2) Employees should notify the Kendallville Police Dept., the Rome City Town marshal, or the Noble County Sheriff’s Dept.  

 

      Step 3) Employees should try to minimize any hazards to other patrons and staff members to the best of their ability.

      Step 4) Employees involved in the disturbance must file an incident report.

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COMMUNITY SERVICE

The Kendallville Public Library is not obligated to offer projects to enable residents to fulfill their court ordered community service requirements. If there are no tasks available for persons filling community service requirements, they will be told there is nothing available at this time. Community service workers who fail to report for work at the agreed upon time and date and do not call or who fail to perform the requested duties satisfactorily will be terminated and not allowed to perform any additional community service work at the library.

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PUBLIC RECORDS

PUBLIC RECORDS POLICY

Access to public records is governed by IC 5-14-3. The official policy of the state regarding records is stated to be "that all persons are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees."

"'Public record' is defined as any writing, paper, report, study, map, photograph, book, card, tape recording, or other material that is created, received, retained, maintained, used, or filed by or with a public agency and which is generated on paper, paper substitutes, photographic media, chemically based media, magnetic or machine readable media, electronically stored data, or any other material, regardless of form or characteristics."

Any person may inspect and copy the public records of the library during regular business hours. A request for inspection or copying must be submitted in writing on the prescribed form (Public Records Request Form) to the Library Director and must "identify with reasonable particularity the record being requested." The library will either provide the requested information for review or make (or allow to be made) copies of "standard-sized documents" at $0.10 per copy. Fees for non-standard-sized documents or another medium will be in accordance with I.C. 5-14-3-8.

A person requesting information under I.C. 5-14-3-3(d), must have written permission from the Library Director or the Board before they may use the requested information for commercial purposes except as otherwise noted under I.C. 5-14-3-3(e).

Records excepted from disclosure are governed by I.C. 5-14-3-4. The library will disclose items listed under I.C. 5-14-3-4(b) only at the discretion of the Library Director or the Board unless otherwise required by 5-14-3-4(b).


PUBLIC RECORDS EXEMPTED FROM DISCLOSURE

The following is a list of public records that are exempted from disclosure at the Kendallville Public Library, IC 5-14-3-4:

            1) Those declared confidential by state statute.
            2) Those declared confidential by rule adopted by a public agency under specific authority to classify public records as confidential granted to the public agency be statute.
            3) Those required to be kept confidential by federal law.
            4) Records containing trade secrets.
            5) Confidential financial information obtained, upon request, from a person. This does not include information that is filed with or received by a public agency pursuant to state statute.
            6) Information concerning research, including actual research documents, conducted under the auspices of an institution of higher education, including information:
                        a) concerning any negotiations made with respect to the research: and
                        b) received from another party involved in the research.
            7) Grade transcripts and license examination scores obtained as part of a licensure process.
            8) Those declared confidential by or under rules adopted by the supreme court of Indiana.
            9) Patient medical records and charts created by a provider, unless the patient gives written consent under IC 16-39.

The following is a list of public records that are excepted from disclosure by rule adopted by the Kendallville Public Library which has the specific authority to classify public records as confidential as granted by statute IC 5-14-3-4:
            1) (2) The work product of an attorney representing, pursuant to state employment or an appointment by a public agency: a) a public agency; b) the state; or c) an individual.
            2) (6) Records that are intra-agency or interagency advisory or deliberative material, including material developed by a private contractor under a contract with a public agency, that are expressions of opinion or are of a speculative nature, and that are communicated for the purpose of decision making.
            3) (7) Diaries, journals, or other personal notes serving as the functional equivalent of a diary or journal.
            4) (8) Personnel files of public employees and files of applicants for public employment, except for the name, compensation, job title, business address, business telephone number, job description, education and training background, previous work experience, or dates of first and last employment of present or former officers or employees of the agency; information relating to the status of any formal charges against the employee; and information concerning disciplinary actions in which final action has been taken and that resulted in the employee being disciplined or discharged. However, all personnel file information shall be made available to the affected employee or his representative. This subdivision does not apply to disclosure of personnel information generally on all employees or for groups of employees without the request being particularized by employee name.
            5) (10) Administrative or technical information that would jeopardize a recordkeeping or security system.
            6) (11) Computer programs, computer codes, computer filing systems, and other software that are owned by the public agency or entrusted to it and portions of electronic maps entrusted to a public agency by a utility.
            7) (12) Records specifically prepared for discussion or developed during discussion in an executive session under IC 5-14-1.5.6.1. This subdivision does not apply to that information required to be available for inspection and copying under subdivision (4).
            8) (15) The identity of a donor of a gift made to a public agency if: the donor requires nondisclosure of his identity as a condition of making the gift; or after the gift is made, the donor or a member of the donor’s family requests nondisclosure.
            9) (16) Library or archival records: which can be used to identify any library patron; or deposited with or acquired by a library upon a condition that the records be disclosed only: to qualified researchers; after the passing of a period of years that is specified in the documents under which the deposit or acquisition is made; or after the death of persons specified at the time of the acquisition or deposit.
            10) (8)Patron information: Any information the library maintains on patrons and their use of library materials is deemed private and confidential. IC 5-14-3-4(b)(16). However, the records of minors may be made available to their parents or guardians.

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GIFTS

The Kendallville Public Library accepts and encourages gifts of cash, materials, stocks, bonds, certificates of deposit, real estate, personal property, planned gifts.

The library accepts all gifts with the understanding that the gift becomes the property of the library and is subject to disposition at the library’s discretion.

Collection

The library accepts gifts of books and other collection materials, but reserves the right to evaluate and dispose of them in accordance with the criteria applied to purchase of collection materials. The library retains the authority to accept or reject gifts and to make all decisions as to their use, housing and final disposition. Gifts of books and other media, which are not consistent with the library’s objectives and policies, will be given to the Friends of the Kendallville Public Library.

Funds may be given for acquiring materials for the collection. When the library receives a cash gift for the purchase of such materials, the librarian in consultation with the donor will make the selection.

Other gifts
Gifts not restricted for a specific purpose will be available for use as determined by the library director in consultation with the library Board of Trustees

Gifts restricted for a specific use by the donor will be reserved for that purpose provided the use is consistent with library priorities and objectives.

The library reserves the right to decline any gifts. Reasons a gift may be declined include, but not limited to:
   1.
The library is unable or uninterested in meeting restrictions of the donor;
   2.
Cost to maintain gift or to meet the restrictions placed on the gift by the donor is excessive;
   3.
The gift is inappropriate or unrelated to the purposes of the library;
   4.
The Board determines the gift may result in inappropriate or undesirable publicity.

The library will acknowledge in writing receipt of all gifts.

Gifts to the library are tax-deductible as provided by law.

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Test Proctoring

The Kendallville Public Library values and supports lifelong learning.  Many students meet their educational goals through distance education.  In an effort to support these goals, the Kendallville Public Library offers exam proctoring services to those individuals residing in the library’s service area.  Exam proctoring is subject to the availability of authorized staff and will be undertaken provided the conditions set by the examining institution can be met without undue disruption to the library’s normal operating functions.

Fees:  There is a non-refundable $20.00 fee for each test.  The fee is payable by cash or money order made payable to the Kendallville Public Library when the test is scheduled.  The fee covers the first hour of the test.  Each additional hour required for testing is $5.00 per hour.  The library will not incur any costs for copies, fax transmittals or postage fees. 

Proctoring guidelines:

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